Visitor Check-in Instructions

Visiting Researcher Instructions

Welcome to TUNL!  All TUNL personnel and visitors are required to abide by the Code of Conduct.  Please review the TUNL Code of Conduct and click the button at the bottom of that page to acknowledge your assent to it.
 

 

Please complete the following information at your earliest convenience prior to arriving at TUNL.  All items below are required in order to be given access to the TUNL Buildings and Research Areas, including secure lab areas of TUNL.
 

Duke Unique ID Request

You will need a Duke Unique ID to access the laboratory and offices after hours. A Duke Unique ID is a number that identifies you in the Duke systems. You can request a Duke Unique ID by emailing the Sr. Research Project Manager, Shaun D. Diehl, at shaun.diehl@duke.edu with:
  1. Full Name (First, Middle, and Last)
  2. Preferred Email Address
  3. Home Institution
  4. Sponsor
  5. Scope of Work
  6. Anticipated dates of work
Do this immediately as you will need the Unique ID number to complete many of the remaining required items. We will then request your account creation with the Office of Information Technology (OIT). Once the request has been made you will receive an email from OIT that will ask for more information to complete the process.  Prior to arrival, we will email you your ID Card Letters to take to the card office to get your Duke Card, which is a physical ID card that allows access to buildings and lab areas. Upon arrival you can check in with Shaun D. Diehl: shaun.diehl@duke.edu
 

Required Training and Certification For All Researchers in the Laboratory

In order to have access to the Labs, you must complete all the online safety training modules listed below. Please visit www.safety.duke.edu and authenticate using your Duke NetID and password.
 
  1. Radiation Safety Training for TUNL/FEL - Annually
    1. https://sms.duhs.duke.edu/onlinetraining/RS134/
  2. Personnel Monitoring Badge Wearer Training – Annually
    1. https://sms.duhs.duke.edu/onlinetraining/RS122/
  3. Fire/Life Safety – Annually
    1. https://sms.duhs.duke.edu/onlinetraining/FS200W/
  4. General Laboratory Safety Training – Annually
    1. https://sms.duhs.duke.edu/onlinetraining/LABS/
  5. Lockout / Tagout for Affected Employees – Initial One Time Training
    1. https://sms.duhs.duke.edu/onlinetraining/GS148/
  6. Hazard Communication for Laboratory Personnel – Annually
    1. Orientation: https://sms.duhs.duke.edu/onlinetraining/LABS101O/
    2. Update: https://sms.duhs.duke.edu/onlinetraining/LABS101U/
  7. Laser Safety – if applicable must update every 2 years
    1. https://sms.duhs.duke.edu/onlinetraining/RS230/
  8. Radioactive Material (RAM) Access
    1. Download form for general access
    2. Download form for access to Level 1 sources
Visiting Researchers to TUNL/LENA/FEL who are staying less than 30 days will use a pocket dosimeter. A dosimeter badge will be issued if your work will be longer than that or ongoing.
 
Please contact the Radiation Safety Supervisor, Maurice Pentico, at Maurice.pentico@duke.edu and the Sr. Research Project Manager, Shaun D. Diehl, at shaun.diehl@duke.edu if you will require a dosimeter badge.
 

COVID Vaccine Requirements

All visiting researchers should submit their Covid Vaccine Information via email below.  Please provide your Duke credentials including your Unique ID and the NETID you received when your account was created.   
 

eohwcovidvac@dm.duke.edu

Once submitted, it takes a couple of days for Duke Health to review and approve your vaccine submission.  You will need to monitor this as it will be the quickest way to get cleared for access to campus.  You should check your vaccine status at the link below and send Shaun Diehl a screen shot showing that you have been cleared.  

https://dco31.oit.duke.edu/statuscheck/

 
Once you have completed the required safety and certification items above, please notify:
Shaun D. Diehl, at shaun.diehl@duke.edu
 

Export Control: Use of Visitor-Owned Research Materials at TUNL

Visitors using the research areas at TUNL/LENA/FEL are responsible for the shipping and removal of equipment or materials sent and or brought to the facilities. This includes items owned personally or by the visitor’s home institution. Such items are not to be left behind upon the visitor’s departure as Duke/TUNL/FEL will not take responsibility for returning them to you.


For any items that require shipment to our facilities, prior approval from TUNL Management and the Duke Office of Export Controls is required: https://export.duke.edu/

Further inquiries may be directed to:
Shaun D. Diehl: shaun.diehl@duke.edu

List of Contacts for these Instructions

Shaun D Diehl – (919) 744-9536 shaun.diehl@duke.edu
TUNL IT Department – problem@tunl.duke.edu
Duke OIT (Duke Unique and NetID’s) – (919) 684-2200 https://oit.duke.edu/help